HIPAA Statement Regarding Translation and Interpretation Services at CliniTrans

1-800-Translate is required by the Health Insurance Portability and Accountability Act of 1996 to protect the confidentiality of the protected health information of covered individuals.

1-800-Translate will use protected health information only as required for the purposes of translations ordered by our clients.

1-800-Translate will otherwise not use or disclose protected health information not provided for in this statement or by client agreement, or as required by law. If we are required by law or court order to disclose such information, prior to any disclosure we will promptly notify the client in writing, attaching a copy of the legal demand and make reasonable efforts to allow our client an opportunity to seek a protective order or other judicial relief.

1-800-Translate will use appropriate safeguards to prevent use or disclosure of protected health information other than as provided for in this statement or by client agreement.

1-800-Translate has implemented administrative, physical and technical safeguards (including written policies and procedures) that reasonably and appropriately protect the confidentiality, integrity and availability of electronic protected health information that it receives, maintains or transmits on behalf of clients, as required by the security rules. We will comply with the requirements of 45 CFR sections 164.308, 164.310, 164.312 and 164.316 in the same manner as our clients under those regulations.

1-800-Translate will mitigate, to the extent practicable, any harmful effect that is known to us of a use or disclosure of  protected health information by use,  or by disclosure of protected health information as provided in  this statement or by client agreement. 

1-800-Translate will report to clients any use or disclosure of  protected health information of which it becomes awarenot provided for in this statement or by client agreement.

1-800-Translate will ensure that any agent, including a subcontractor, to whom it provides  protected health information received from 1-800-Translate on behalf of a client agrees to the same restrictions and conditions that apply through this statement or by client agreement with 1-800-Translate in respect to such information.

1-800-Translate will ensure that any agent, including a subcontractor, to whom it provides  protected health information electronically will implement reasonable and appropriate safeguards to protect it.

1-800-Translate will  make internal practices, books, and records, including policies and procedures  relating to the use and disclosure of  protected health information received by 1-800-Translate on behalf of our clients available to clients within (7) days after receiving such a request.

1-800-Translate will document such disclosures of  protected health information and information related to such disclosures as would be required for a client to respond to a request by an Individual for an accounting of disclosures of  protected health information in accordance with 45 CFR 164.528 within (7) days after receiving such a request.

1-800-Translate will provide to clients an accounting of disclosures of protected health information in accordance with 45 CFR 164.528 within (7) days of discovering such a disclosure. The notification shall include, to the extent possible, the identification of each individual whose unsecured protected health information has been or is reasonably believed by 1-800-Translate to have been included in the disclosure, and such other information available to us that the client may by law be required to include in any notification to an individual pursuant to 45 CFR Section 164.404(c). To the extent that the client is obliged to provide notice pursuant to Section 13402 ARA as result of a breach of unsecured  protected health information by 1-800-Translate or our agent, we shall, upon written request of the client, provide such notice within (7) days.

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